Rick Cooper, The PDA Pro

Treo 755P Requires You to Remove Battery for Soft Reset

The Palm Treo 755P requires you to remove the battery in order to perform a soft reset. Amazing! I have the Treo 650 and you have to open the case and then use the stylus tip to reset it. It looks like for whatever reason, Palm engineers figured it would just be easier to have you remove the battery. Okay then.

Palm describes three processes to reset your PDA in the user manual on pages 288 and 289. The soft reset is the least invasive. Then there's the system reset. And finally the hard reset.  A hard reset on a Palm PDA will erase all of the data. It's a last resort. If you are not using backup software on the smartphone itself, you may lose data and not be able to recover it.

I haven't had to perform a hard reset on my PDA in a long time. I occasionally have to perform a soft reset. It happens a few times a month. It's not that annoying. But, I worry about having to keep opening the case and removing the battery. It just doesn't seem like the most desirable process.  I guess that's another reason to switch to an iPhone (although I have not explored what if any process is used to reset an iPhone).

Celicase Designer Lisa Rodrigues Joins us May 7th on Attracting Ideal Clients Radio Show

How do you carry your PDA or smartphone? Men often carry them on a holster or in a pocket. Women drop them into a purse and often struggle to find them when they ring.

Celicase Designer Lisa Rodrigues created a solution for that problem. She created the Celicase, a carryall designed to hold a PDA or smartphone and keep it accessible.

Lisa will join us on our Internet Radio Show Attracting Ideal Clients on May 7th at 3pm Pacific Time. Tune in every Wednesday at 3pm Pacific Time.

Sync your PDA

When was the last time you synced your PDA or smartphone? Most people don't sync often enough and they're asking for trouble. Connect your device to your computer and sync it daily. It only makes sense.

And also be sure you backup your computer. Hard drives have a limited life. You need to backup your files daily to an external media device or back it up online. It's quick and easy to do.

Clean Up your PDA

Your PDA or smartphone contains a lot of information. Over time, you have probably created word processing documents and spreadsheets. You have taken photos and downloaded files. Your PDA is getting cluttered and clogged. It’s time to clean it up. Here are some tips to clean up your PDA.

Before you clean up your PDA, make sure you sync it and back up the files to CD or DVD. It’s always best to make sure you can retrieve information before you delete it.

Calendar – It’s a good idea to clean up your calendar periodically. But, first consider how much history you need. Some people like to be able to refer back to prior appointments with clients. If you use ACT! or some other contact management system, you may be able to simply filter the data being synced to your PDA. That way, your contact management system will still allow you to see the complete history of contacts with a client.

Task List – Some tasks will never be completed. So, why worry about it. Take time to prune your task list. Copy old tasks somewhere else if you want to. Life is short. You need to be realistic about what you commit to. Eliminate tasks if there is no longer a need to do them.

Email – Make sure your email settings allow email to remain on the server so it can be downloaded to your computer. Purge the email messages on your PDA or smartphone every now and then. You will be able to check messages more quickly.

Contacts – It’s a good idea to review your contacts every year and archive records that you no longer need to access.

Applications – If you download software onto your PDA, you should consider how beneficial the software is and delete unneeded applications. Shareware and freeware applications can cause problems. If you have to reboot your PDA frequently, it’s time to remove old apps. When you upgrade to a new PDA, reinstall your applications rather than syncing everything over. Your new PDA may have a more current operating system. Incompatible software can cause problems.

Audio and Video Files – Nothing will eat up your storage faster than audio and video files. Archive them and delete them from your PDA. Enough said.

Taking time to clean up your PDA will reduce your headaches and simplify your life. It takes time, but it’s worth it in the long run.

Go Mobile with SCOTTEVEST

I saw a great new product last night while watching The Big Idea with Donny Deutsch. The witty and irreverent host was interviewing Scott Jordan from SCOTTEVEST. Scott, an attorney turned entrepreneur,  created a vest to hold all of your mobile devices including PDAs and smartphones. What a great idea!

Scott has a great story. Here's a quick excerpt from his website.

"I’m Scott Jordan, and I created the SeV to solve a very basic problem: I needed an easy way to carry AND use all my gadgets and gear. All too often, juggling my gear was a losing battle. I wanted to carry all of my favorite gadgets, but had to leave most at home, or convince my wife to carry some for me. My favorite gear consists of: iPod®, PocketPC/Palm Pilot, a cell phone, the car/remote keys, a digital camera, water bottle, and a magazine.

Clothes simply weren’t designed to hold this much stuff. Before long, I needed a bag just to carry my gadgets, and that defeats the purpose of being mobile and the perfect “man-purse” just doesn’t exist. Believe me, I tried to find something on the market that addressed my needs, but there wasn’t anything available that was fashionable, functional and affordable. So, in 2001, I decided to solve the problem myself, and the idea of designing clothing as a Gear Management Solution™ came to me. I then quit my day job- practicing law at a mega-law firm, and SCOTTEVEST/SeV® and the Technology Enabled Clothing-TEC® system were born."

Wow! What a great story. It just goes to show what can happen when someone makes a decision to become an entrepreneur. And what a great product too!

Scott Jordan, Founder and CEO of SCOTTEVEST, Inc., is pictured here wearing the vest. Mobile devices are actually stored in the liner of the vest and not visible to onlookers. Very cool! And handy too!

The PDA Pro Blog Nears 3 Year Anniversary

It's hard to believe it's been almost three years since I started blogging and launched The PDA Pro Blog. Of course, that's about 50 in blog years. ;) Check out my first post on 10-27-04 which includes a quote from Seth Godin. There are so many bloggers these days and so many blogs are just an excuse to promote something.

I made a commitment then to provide useful information on my blog, and as much as possible. I have kept promotion to a minimum on my blog. As I visit other blogs today, so many that I see are a complete mess. They're hard to look at, they're covered with ads, music, and just about anything to say, "Hey, look at me!"

I've always been a big believer in "less is more". Steve Topper, one of my marketing mentors, told me that people are looking for simplicity. I think to share your message effectively, you need to be brief and impactful.

My message has changed over the years. My original intention was to write about PDAs and smartphones. I am passionate about technology and love to share my insights on how to work more productively. I gradually shifted my focus toward business and sales, but have kept on posting about technology. Now, my message has shifted again to focus on achieving results. In particular, I specialize in helping entrepreneurs achieve outstanding results. I love working with people who don't see limits for themselves and are on a mission of personal development. I enjoy helping entrepreneurs focus their efforts. It's far too easy to get distracted from your core mission. I will continue to address all of these topics going forward, although my message will be most relevant for entrepreneurs and sales professionals.

I will always write with an authentic voice because that reflects who I am. It's been a journey over the last three years, and even before that when I launched my company in May 2003. So, I'll be celebrating my fifth year in business in 2008. That is a significant milestone.

So, needless to say, I have much to celebrate and will plan some activities to herald those achievements I have so many people to thank for my success and I will take time on this blog to acknowledge them. Robert Kiyosaki said, "build your team" and I have done that. And without my team, I would not have made it this far. But, it's not mission accomplished yet. We have more work to do.

Thank you for being a loyal reader of The PDA Pro Blog. Please take a moment and post a comment, send me a message or give me a call.

Thank you!

Rick S. Cooper, MBA
Author, Speaker, Coach
The PDA Pro

Future Trends in PDAs

What can you expect over the next year in PDAs? Great question! Well, for one, expect the trend toward smartphones to continue. People are beginning to appreciate the value of connecting to the internet from their mobile device and viewing websites or checking email. The YouTube generation now expects to be able to view video clips from their mobile device.

The iPhone is a perfect example of the media based mobile device. And expect to be able to use the iPhone with other carriers, according to Engadget. But, what about someone who justs wants to look at their calendar, select a contact or check their task list? The options will grow slimmer for the non-connected PDA. The market just isn't there. Smartphones represent a much higher value to telecom companies. Not only can they sell you a phone plan, they can also charge you on bandwidth for audio and video downloads. Plus, they can also potentially make money on ads through mobile marketing.

Even The PDA Guy, Anthony Caruana, has questioned whether Palm has a future on Hydrapinion. Of course , Palm has already been bought and sold a few times. So, that's probably what will happen again. I still like the Treo as an all around PDA/smartphone. But, it doesn't appeal to younger consumers who are addicted to text messaging and IM and live their lives on MySpace. Smartphones based on the Helio platform appeal to them and will grow in appeal. It's social networking on steriods.

There will always be a market for standalone, handheld devices. Not everyone wants to be connected. And some people just can't afford it. But, whatever device you select, I encourage you to think first about productivity. Yes, being able to view a funny clip from YouTube can help you while away the hours. But, remember that your time is valuable. Limit your consumption of media. Set meaningful goals that will challenge you. Leverage technology to do more in less time. Yes, relax and enjoy yourself. But, strike a balance in your life. Take control of your destiny.

Whether you pick a PDA or smartphone, take time to evaluate the options to determine what you need. Determine what will make YOU more productive. If time is not an issue, wait till January. That's when the big Consumer Electronics Show is held. Most new models for the year are released or announced then. For more information on selecting a PDA or smartphone, visit http://www.thepdapro.com/FindaPDA.asp.

The PDA Pro Blog Featured on Qwest Website

The PDA Pro Blog, written by Rick Cooper, was featured in the August 2007 Small Business eNewsletter, Keeping You in the Loop, from  Qwest® Business Solutions. I must say I'm pretty pleased and proud to be featured there along with the likes of Guy Kawasaki and Merlin Mann, legends in technology and the internet.

Qwest® is a leading provider of voice, video and data services across America and the world. They offer a variety of wireless devices including the Moto Q, Mogul™ by HTC and Qwest Fusion™ HTC 5800.

Mobile email productivity is a slippery slope. At a certain point, checking email on a mobile device becomes counter-productive. It can also be dangerous in certain situations. Always think safety first, especially when driving.

I recommend setting some guidelines for checking email on your mobile device. Limit yourself to a few times a day. Don't be a robot that checks your email anytime you hear a chime. Instead, schedule several times, i.e. 10am, 2pm, and 5pm. You will be able to read email more efficiently. You also don't want people to expect an immediate response from you, unless that's a requirement of your job.

Reading and responding to email is far more efficient on your computer or laptop, but accessing mobile email is not only convenient, it may be the only way you can check email, especially when travelling.

For more information, visit http://www.thepdapro.com/PDA.asp. Or contact Rick Cooper, The PDA Pro, at 800-677-6708.

New BlackBerry 8703e Features Full QWERTY Keyboard

The new BlackBerry 8703e returns to a full size QWERTY keyboard after recently models have featured a more compressed keyboard. With models like the Blackberry Pearl, a single key shared two letters. For instance, Q and W were on the same key. The Pearl uses a technology called SureType which predicts what word you're going to type. It's not for everyone.

So now the BlackBerry 8703e offers a slimmer model than the wider classic style Blackberry, but not as slim as the Pearl. The Pearl introduced a trackball on the phone. I had the opportunity to try it recently and I was impressed. But, it looks like Research in Motion (RIM) is going back to a trackwheel format.

At any rate, this may be a good option for people who prefer the classic features of the Blackberry. The BlackBerry 8703e is being promoted by Verizon.

Using GTD with a Blackberry

There are many people who are interested in increasing their productivity. The legion of David Allen followers continues to grow. Jason Echols, who writes for the Black Belt Productivity blog, shared his dilemma for integrating Getting Things Done (GTD) with a PDA. Jason writes:

"I have recently been looking to refresh my PDA and do something new. David Allen often speaks of a PDA as a hi-tech list manager. If I wanted to do some really fancy stuff with it, I would have limited myself to buying another Windows-based machine. However, I never was a hardcore user who taxed the limits of the machine or its operating system.

I kept that in mind as I did my research. In the end, I decided that it would be best to go with a smartphone. My thinking was that it would be sort of nuts to carry around a cell phone and a PDA when I did not have to. I would want to have both on me at all times. I also (no offense to anyone who does this) feel tacky with a machine on each hip as I go throughout my day. Some in the corporate setting will take it wrong, and get the idea that I think I am important. I am not into that. I am interested in being productive, not making everyone think I am ‘Inspector Gadget.’"

I understand his concerns and am glad he has found a solution that will work for him. Smartphones offer a nice option to those who would like some of the features of a PDA, but prefer to carry only one mobile device. You can read more about his approach in using his Blackberry with GTD.